{"id":16781,"date":"2021-11-02T17:48:44","date_gmt":"2021-11-02T15:48:44","guid":{"rendered":"https:\/\/www.talentlms.com\/blog\/?p=16781"},"modified":"2022-05-10T12:19:06","modified_gmt":"2022-05-10T09:19:06","slug":"training-reminder-email-template","status":"publish","type":"post","link":"https:\/\/www.talentlms.com\/blog\/training-reminder-email-template\/","title":{"rendered":"Email template: Reminder to complete a course"},"content":{"rendered":"

If you want to give your course completion rate a boost, a training reminder email could well be your L&D best friend. Not the kind of high-maintenance friend who\u2019ll ring you every other minute to update you on their latest drama. But the kind of friend who instinctively knows when you need a gentle nudge, gives you the news you need to hear, and then lets you get on with it.<\/p>\n

And, because everyone deserves a friend like that, we\u2019ve created some training email reminder templates<\/strong> for you. Save them. And when you need to send out a reminder, just pop in the relevant details and you\u2019re all done.<\/p>\n

But first, a bit of guidance on what to include in your training reminder, when to send it and why it matters.<\/p>\n

What we\u2019ll cover:<\/strong><\/p>\n

    \n
  1. What to include in a “Reminder to complete a course” email<\/strong><\/a><\/li>\n
  2. How to use your training reminder template<\/strong><\/a><\/li>\n
  3. Download your training reminder email template<\/strong><\/a><\/li>\n
  4. How to customize your training reminder email<\/strong><\/a><\/li>\n<\/ol>\n
    \n

    Preparing your \u201cReminder to complete a course\u201d email<\/h2>\n

    Getting this email ready to send won’t take much time\u2014particularly if you\u2019ve got a training reminder template set up. But it is important to give thought to what you\u2019re trying to achieve and how best to do that.<\/p>\n

    1. Why<\/h3>\n

    You\u2019re sending this email to make sure as many people as possible complete the course you\u2019ve prepared.<\/p>\n

    If it\u2019s a mandatory training course<\/strong>, your goal will be to get all employees to complete it by a fixed date.<\/p>\n

    If it\u2019s optional<\/strong>, your aim will be to get as many people as possible to complete it (the timeframe for this will be less rigid).<\/p>\n

    With your main objective clear, you can use it to guide and ground your next steps.<\/p>\n

    2. What<\/h3>\n

    You\u2019ve established your goal. Now use it to craft your message.<\/p>\n

    Unlike your original training invitation email<\/strong><\/a>, this training reminder doesn’t have to lay the groundwork and include all of the details. Keeping your message clear and focused is key.<\/p>\n

    So, a simple reminder of the deadline and details of how to access the course (for example, the link) should be enough. You could follow this with a short sentence on what is achieved by completing the training.<\/p>\n

    3. When<\/h3>\n

    The training reminder emails we\u2019re looking at here are designed to target online, self-paced eLearning courses. And the standard approach for courses like these is for HR to send out one or two reminders before the deadline<\/strong>.<\/p>\n

    Having said that, when and how often you send out your training reminder email will also depend on a number of additional factors.<\/p>\n

    For optional online courses, one reminder about a week before the deadline should be enough.<\/p>\n

    If the course is mandatory<\/strong><\/a>, consider sending out a second reminder, too. This should be sent at least 3 days ahead of the deadline<\/strong> to ensure people have time to take action if they haven\u2019t already. In these circumstances, a reminder sent the day before the deadline is pointless.<\/p>\n

    The length of the course is also significant. If it\u2019s a multi-session course with an assessment at the end, it\u2019s a good idea to remind employees of the deadline at least a week in advance. Again, you need to give people enough time to act.<\/p>\n

    Need more training email templates? Have a look at our free samples:<\/strong><\/em><\/p>\n