{"id":19922,"date":"2023-09-21T15:15:50","date_gmt":"2023-09-21T12:15:50","guid":{"rendered":"https:\/\/www.talentlms.com\/blog\/?p=19922"},"modified":"2023-09-21T15:15:50","modified_gmt":"2023-09-21T12:15:50","slug":"switching-lms","status":"publish","type":"post","link":"https:\/\/www.talentlms.com\/blog\/switching-lms\/","title":{"rendered":"Is it time for a change? Tips for successfully switching LMS platforms"},"content":{"rendered":"<p>Every company\u2019s LMS needs are different, and there are limitless options out there to meet those needs. But what if you purchase your ideal training software for your organization, and then your needs change?<\/p>\n<p>If your platform is suddenly not feeling like the right fit, it might be time to look at switching LMS platforms.<\/p>\n<p>The right learning platform is crucial to your company\u2019s growth. And while finding and implementing a new solution takes time, with a little planning, you can quickly transition to the best LMS for you.<\/p>\n<h2>Signs you need to consider switching LMS<\/h2>\n<p>With the right LMS, you can reach your organization\u2019s learning and development objectives. So you shouldn&#8217;t feel locked into a system that\u2019s not working anymore.<\/p>\n<p>The benefits of switching LMS providers when needed outweigh the costs in time and effort it takes.<\/p>\n<p>So how do you know if it\u2019s time for you to make the leap?<\/p>\n<p>When you start seeing signs a platform that formerly kept learning running smoothly is no longer handling everything as well as it once did.<\/p>\n<p>Here are a few examples of the types of \u201c<a href=\"https:\/\/www.talentlms.com\/switch-lms\" target=\"_blank\" rel=\"noopener\"><strong>growing pains<\/strong><\/a>\u201d you may experience when your company outgrows its former solution:<\/p>\n<ul>\n<li><strong>The pricing plan doesn\u2019t scale to your needs.<\/strong> Your team is growing, and you need to upgrade to a bigger plan. But the next price tier with your current provider is double your training budget.<\/li>\n<li><strong>Training doesn\u2019t serve the learners.<\/strong> For instance, your people prefer to access work and learning on the go these days. But your current LMS doesn\u2019t come with a native mobile app, so it\u2019s difficult for employees to log in using their smartphones.<\/li>\n<li><strong>The existing tech can\u2019t support your growing team.<\/strong> Maybe the <strong><a href=\"https:\/\/www.talentlms.com\/blog\/lms-for-small-businesses\/\" target=\"_blank\" rel=\"noopener\">LMS for small businesses<\/a><\/strong> you invested in can\u2019t keep up with your larger or more dispersed team. It struggles with slow performance and frequent crashes. Or it\u2019s difficult to add new users or courses.<\/li>\n<li><strong>You\u2019re ready for more customized training.<\/strong> Your company wants to offer custom training, but <strong><a href=\"https:\/\/www.talentlms.com\/blog\/create-an-online-course-guide\/\" target=\"_blank\" rel=\"noopener\">creating online courses<\/a><\/strong> in your current LMS isn\u2019t intuitive.<\/li>\n<li><strong>Inadequate support.<\/strong> Your IT team has been managing an internally hosted LMS. But more complex training and a growing team are taking too much of their time. You may need to consider switching to a cloud-based <strong><a href=\"https:\/\/www.talentlms.com\/blog\/your-lms-why-saas-and-how-saas\/\" target=\"_blank\" rel=\"noopener\">SaaS LMS<\/a><\/strong> with included support.<\/li>\n<\/ul>\n<p>If you\u2019re seeing signs like these, it might be time to start reassessing your current LMS and consider an upgrade.<\/p>\n<hr \/>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-19946 aligncenter\" src=\"https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2023\/09\/Fastest-Implementation-1.png\" alt=\"Switching LMS: Fastest implementation benchmark data | TalentLMS\" width=\"1260\" height=\"309\" srcset=\"https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2023\/09\/Fastest-Implementation-1.png 1260w, https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2023\/09\/Fastest-Implementation-1-300x74.png 300w, https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2023\/09\/Fastest-Implementation-1-1024x251.png 1024w, https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2023\/09\/Fastest-Implementation-1-768x188.png 768w\" sizes=\"auto, (max-width: 1260px) 100vw, 1260px\" \/><\/p>\n<p style=\"text-align: center;\"><span style=\"color: #000000;\"><strong> Switch to an LMS that meets <em>your<\/em> needs<br \/>\n<\/strong> Unlock a wealth of powerful features with TalentLMS.<\/span><br \/>\n<span style=\"color: #000000;\">The training platform that users consistently rank #1.<\/span><a href=\"https:\/\/www.talentlms.com\/create\/aff:blog\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10550\" src=\"https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2018\/06\/CTA.png\" alt=\"Create my TalentLMS forever-free account\" width=\"291\" height=\"70\" \/><\/a><\/p>\n<hr \/>\n<h2>How to evaluate your current LMS<\/h2>\n<p>The first step in switching LMS is to thoroughly analyze your current system. You may have noticed it poses some major obstacles to your training. <strong>But that doesn\u2019t mean they are the only gaps you\u2019re experiencing.<\/strong><\/p>\n<p>To minimize the challenges of switching LMS platforms, start with a step-by-step review of the LMS you\u2019re using now.<\/p>\n<h3>Step 1: Gather stakeholder feedback to identify pain points<\/h3>\n<p>Make sure you involve key decision-makers, administrators, instructors, and learners to ensure that the new LMS will meet all their needs.<\/p>\n<p>Survey key stakeholders to gather their feedback on their experiences with the current LMS. Ask about usability, features, performance, and any pain points they&#8217;ve encountered.<\/p>\n<h3>Step 2: Review learning objectives and needs<\/h3>\n<p>Evaluate whether your current LMS aligns with your organization&#8217;s learning goals and objectives. Has your strategy changed since you first invested in it?<\/p>\n<p>For instance, maybe as your workforce has grown, you\u2019ve established a goal of preparing employees to take on new roles. Or you\u2019re ready to start creating custom courses for specific company needs.<\/p>\n<p>Also, take a look at how your working model has changed. Maybe trainers need a way to assess learning for a team dispersed across different time zones.<\/p>\n<p>Look for any disconnects between your current LMS&#8217;s capabilities and the evolving needs of those who use it most.<\/p>\n<h3>Step 3: Assess technical performance<\/h3>\n<p>Evaluate changes in the technical performance of the LMS to see where it could serve you better.<\/p>\n<p>For example, is it experiencing slowdowns, crashes, or other issues, especially during high usage periods? Maybe you need a provider with more server space. Or a system geared toward enterprise companies vs. small businesses.<\/p>\n<p>Does it no longer connect to recently upgraded email or video conferencing software? Or is it incompatible with devices (e.g., screen readers) and browsers you need for accessibility? Perhaps you need a platform with more included integrations.<\/p>\n<h3>Step 4: Make a list of necessary features<\/h3>\n<p>Based on the first three steps, create a list of features you need from an LMS.<\/p>\n<p>Say you need to support mobile learning (e.g., learning on smartphones) for a team that travels more.<br \/>\nOr you may want better tracking and reporting features to ensure a growing workforce is keeping up with compliance training.<\/p>\n<p>Maybe your new goal of promoting from inside the company means you need to create custom learning plans for employees with specific career path goals.<\/p>\n<p>Whatever your needs, make a list of the must-have functionality to have on hand as you review potential systems.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-19924\" src=\"https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2023\/09\/TLMS_20230811_1200x314-1.png\" alt=\"Is it time for a change? Tips for successfully switching LMS platforms\" width=\"1200\" height=\"314\" srcset=\"https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2023\/09\/TLMS_20230811_1200x314-1.png 1200w, https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2023\/09\/TLMS_20230811_1200x314-1-300x79.png 300w, https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2023\/09\/TLMS_20230811_1200x314-1-1024x268.png 1024w, https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2023\/09\/TLMS_20230811_1200x314-1-768x201.png 768w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/p>\n<h2>Researching a new LMS<\/h2>\n<p>Once you\u2019ve assessed your current system, use the data to drive your research. Here are a few tips to keep in mind as you start looking:<\/p>\n<h3>Analyze the features<\/h3>\n<p>Make sure any system you evaluate has the <strong><a href=\"https:\/\/www.talentlms.com\/features\" target=\"_blank\" rel=\"noopener\">LMS features<\/a><\/strong> that matter to you.<\/p>\n<p>For instance, if you\u2019ve determined that a mobile app is a must-have, eliminate any platforms that don\u2019t include a native app.<\/p>\n<p>If you know you\u2019re struggling to get employees to complete training, look for features that engage learners. (Like easy user sign-on and navigation, gamification options, or personalized learning paths.)<\/p>\n<h3>Consider content management and delivery<\/h3>\n<p>Assess how easily you can upload, organize, and deliver different types of content (e.g., videos, documents, quizzes) through the LMS.<\/p>\n<hr \/>\n<p style=\"text-align: center;\"><span style=\"color: #000000;\"><strong>Meet TalentLibrary&#x2122;<br \/>\n<\/strong>A growing collection of ready-made courses that cover the soft skills<br \/>\n<\/span><span style=\"color: #000000;\">your teams need for success at work<br \/>\n<\/span><a href=\"https:\/\/www.talentlms.com\/library\/aff:blog\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-15647\" src=\"https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2020\/11\/TalentLibrary_CTA.png\" alt=\"\" width=\"224\" height=\"49\" srcset=\"https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2020\/11\/TalentLibrary_CTA.png 333w, https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2020\/11\/TalentLibrary_CTA-300x66.png 300w\" sizes=\"auto, (max-width: 224px) 100vw, 224px\" \/><\/a><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-15649\" src=\"https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2020\/11\/TalentLibrary-characters-row.png\" alt=\"\" width=\"1498\" height=\"146\" srcset=\"https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2020\/11\/TalentLibrary-characters-row.png 1498w, https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2020\/11\/TalentLibrary-characters-row-300x29.png 300w, https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2020\/11\/TalentLibrary-characters-row-1024x100.png 1024w, https:\/\/www.talentlms.com\/blog\/wp-content\/uploads\/2020\/11\/TalentLibrary-characters-row-768x75.png 768w\" sizes=\"auto, (max-width: 1498px) 100vw, 1498px\" \/><\/p>\n<hr \/>\n<h3>Think about the user experience<\/h3>\n<p>Test the user interface and navigation from both learner and administrator perspectives. Evaluate whether people will be able to easily find, access, and navigate courses.<\/p>\n<h3>Examine reporting and analytics features<\/h3>\n<p>Check whether a system can track and assess learner progress, engagement, and performance effectively. This will help you evaluate the success of your training and of your new LMS.<\/p>\n<h3>Look at integrations and customization<\/h3>\n<p>Make sure the software can connect with other systems, such as HR software, CRM, or Single Sign-On (SSO) solutions.<\/p>\n<h3>Evaluate support and training<\/h3>\n<p>Make sure you understand the level and types of support the vendor offers. Are they responsive and helpful? Will users and administrators have the training resources and documentation to get up and running quickly and troubleshoot?<\/p>\n<h3>Compare costs<\/h3>\n<p>Last but not least, consider your budget. Look at costs, including licensing fees, maintenance, and support and ensure they fall within your spending capabilities.<\/p>\n<h2>How to choose a new LMS from your shortlist<\/h2>\n<p>Once you\u2019ve narrowed down your choices to a few potential platforms, <strong>make your choice easy by looking at logistics.<\/strong> Consider what it will take to ensure switching LMS smoothly. For instance:<\/p>\n<ul>\n<li>Is there a process in place for importing data from your current software?<\/li>\n<li>Does the provider have an LMS migration checklist for easy transitions?<\/li>\n<li>How much time will it take to roll out the new software?<\/li>\n<li>Are there costs involved in setup or implementation?<\/li>\n<li>What\u2019s the learning curve to get familiar with the interface?<\/li>\n<\/ul>\n<p>If you\u2019ve narrowed it down to multiple offerings with the same features and price point, these considerations can help you choose the best solution.<\/p>\n<h2>Upgrading your LMS<\/h2>\n<p>The trigger to switching LMS could be anything: maybe your current platform doesn\u2019t meet an emerging business need. Maybe your vendor increased their prices or your budget became tighter. Maybe a new training manager wants to explore different options.<\/p>\n<p>No matter the trigger, though, best practices for switching <strong>LMS solutions involve looking at the bigger picture and evaluating all possibilities<\/strong><\/p>\n<p>In some cases, you might end up deciding that with a few changes, you can keep your current LMS. But if it doesn\u2019t meet your needs, or likely won\u2019t for much longer, moving on now will save you time (and money) in the long run.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Every company\u2019s LMS needs are different, and there are limitless options out there to meet those needs. But what if you purchase your ideal training software for your organization, and then your needs change? If your platform is suddenly not feeling like the right fit, it might be time to look at switching LMS platforms. [&hellip;]<\/p>\n","protected":false},"author":60,"featured_media":19925,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[252],"tags":[139,76],"class_list":["post-19922","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-interviews-opinions","tag-lms-implementation","tag-lms-integration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.9 (Yoast SEO v26.9) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Switching LMS Platforms: Seamless Transition For A Successful Migration<\/title>\n<meta name=\"description\" content=\"Discover essential tips and strategies for switching LMS platforms. 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