The top 9 most used online employee training tools
Instructional Design

The top 9 most used online employee training tools

Whether you’re training new employees, providing sales reps with on-the-job product training, or educating leaders on the importance of soft skills in the workplace – you need tools. Because today, an employee’s learning experience is only as good as your training toolkit.

We know how important the success of your online employee training is to you. So we’ve picked out the top workforce training tools that companies are using across their various training methods and approaches. These are the tools your team should never live without. 

The 9 Online Employee Training Tools That Work Every Time

Some training tools are fun, but not effective. Others aren’t fun or effective. But these nine, well, they’re the tools that training teams the world over can’t seem to go without. Leveraging these online training tools is your first step to training success!

1. Learning Management Systems
2. Learning Experience Platforms
3. Video Training Tools
4. Microlearning Platforms
5. Mobile Tools
6. Project Management and Planning Tools
7. Content Creation Tools
8. Content Management Tools
9. Communication Tools

Let’s look at them one by one.

1. Learning Management Systems (LMS)

We’re kicking this list off with the most important of all corporate training tools. Because what is an online training course without the help of a powerful LMS, anyway?

Your LMS is the dough to your pizza, the canvas to your painting, the… okay, you get the idea. It’s the first and easiest step when building online training programs!

The right LMS software provides the platform for organizing and combining all of your content into a sleek, intuitive learning path. It’s the virtual space where employees go to learn, collaborate and test their knowledge.

But not all LMSs are the same, so it’s always best to choose carefully based on pricing, customer support, and features that meet your training needs.


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2. Learning Experience Platforms (LXP)

LX-what now? LXPs are similar to LMSs, but these staff training tools usually need to be used together (so don’t say goodbye to your trusty LMS just yet!). While LMSs are designed for training managers, LXPs are designed for learners. Think Netflix, YouTube, or any other tech that gives you the content you want, when you want it.

These personalized, interactive learning hubs place the learner at the center of their own learning experience. Plus, most of them integrate with gamification, collaboration and social features that make content easy to find and consume.

LXPs are relatively new employee training tools, but there are a number of startups making waves in this space. We’ve listed two examples below.

  • Pathgather: One of the pioneers of LXPs, Pathgather uses modern social learning features to make enterprise training fun and engaging. It also integrates with various LMS and HR systems.
  • EdCast: If you’re wondering how to train employees, customers and channel partners with engaging anytime, anywhere learning, this workplace training tool is for you. It’s an AI-driven knowledge cloud that takes a strong focus on performance improvement.

3. Video Training Tools

As engaging and useful as your course content might be, some online courses will always benefit from live support from a subject matter expert. But this becomes difficult to achieve when employees work remotely, have different schedules, or are based in geographically dispersed offices.

So, what can you do? Fly everyone to a hired venue? Think again.

You can leverage video and audio conferencing tools. These training tools for employees will live stream the subject matter expert online via a platform that allows learners to connect, too. Not only can learners hear and sometimes even see (if it’s video conferencing) the instructor, but they can virtually raise their hands to ask questions and offer ideas and opinions.

Some of our favorites include WebEx’s GoToMeeting, Zoom, and JoinMe. All of these tools offer screen sharing and recording functions – so if someone can’t make the scheduled time they don’t have to miss out.


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4. Microlearning Platforms

Winston Churchill said, “I am always ready to learn; although I do not always like being taught.” Oh boy, would Winston have enjoyed microlearning tools! These interactive tools for training are extremely helpful when you need to onboard new hires, improve product or technical knowledge ‘just in time’, or train remote teams.

You see, the secret behind microlearning platforms is that they make content easy to create, quick to edit, and fun to consume. In today’s fast-paced, uncertain environment, this flexibility makes training a breeze for both companies and their employees.

You can choose from a number of microlearning training tools for new employees, dispersed teams and any other staff who need to learn in their own time or on the job. Most offer off-the-shelf courses and customized solutions.

Our top pick, though, is the affordable, innovative and intuitive tool called TalentCards. This tool helps you to quickly and easily create bites of content called ‘cards’ that can be accessed by employees just when they need them most.

5. Mobile Tools

It’s no secret that mobile phones have become training tools for employees today, especially when training involves more informal, bite-sized and tailored learning experiences.

With the rise of just-in-time (JIT) learning, mobile phones can be effective for consuming knowledge that is most relevant to the learner, at the precise time that they need it. Beyond this, mobile phones also enable employees to learn on the go, like on the train ride to work or while they wait for their next client to arrive.

But having mobile phones as tools for training employees means that your content needs to be mobile compatible (for iOS and Android). You might also need to consider whether these tools are company-owned phones provided to employees, or whether a BYOD (bring-your-own-device) arrangement is best.

6. Project Management and Planning Tools

Project management tools are usually thought of as tools for instructional designers. And sure, it’s true. But they can also be one of the training tools for employees to use in their training. Employees can benefit from project management tools that help keep their learning on track, and help to promote collaboration for group projects and assessments.

The most popular project management tools are:

  • Trello: Neat visual boards, cards, and lists that help to organize and allocate tasks and deadlines. This tool also allows attachments so that documents and content are housed in the same place.
  • Asana: Asana is a comprehensive tool with calendars, task allocation and due dates, project status updates, Gantt chart views and a number of other cool features.
  • Basecamp: Basecamp has everything, and more. Because besides the project management features, employees can have focused and casual discussions around the virtual campfire, too.

Most of these tools for employee training are able to integrate with Slack and Calendars, too. Even so, many still prefer Google calendar for keeping employees on top of their training schedule and assessment deadlines.

7.  Content Creation Tools

Online content comes in all shapes and sizes – and so it should! Because the best online training for employees fits the content to the learning objectives and not the other way around. This means that most courses require a variety of written notes, graphics, slides, templates and employee training videos.

The good news is, you can do it all! Here are a few of the most affordable, easy-to-use training development tools for creating effective online content:

  • Canva: Create tailored graphics and infographics for custom eLearning development, or use one of their many templates.
  • YouTube, Vimeo: Simple tools for sharing and hosting training videos.
  • Camtasia, Wistia: Tools for screen recording, video creation and editing to create professional-quality podcasts and videos.
  • G-Suite: Google sheets, docs, and slides for creating notes, summaries, presentations, worksheets and templates with the added benefit of being online and shared. This means that multiple team members can create and edit these documents without the worry of version control.
For more ideas on content development resources, check out our Cheatsheet on content creation tools.

8. Content Management Tools

If you ever find yourself with a pile of quality content and other information, but nowhere to put it, you might be in need of one of these corporate online training tools:

  • Dropbox and Google Drive: These are super simple content dumping tools. You can upload content and organize it into specific folders and categories that are easy to find. When used as training tools for staff, Dropbox and Drive can work as a user-friendly library of training content.
  • Content Management Systems: Similar to a website, these are online platforms where content is uploaded in a professional-looking format, including content pages and forums. Two of our favorites are WordPress and Drupal.

9. Communication Tools

Communication is everywhere in the training process, and it’s also one of the most common examples of soft skills in the workplace.

Instructional design teams, project managers, and subject matter experts need clear communication to create high-quality content on time. Instructors need to communicate with learners to offer guidance and support, and answer questions. And, of course, learners need to communicate with each other to collaborate and share knowledge and experiences.

And you know what they say: great communication begins with connection. Well, at least Oprah Winfrey said it. Here are the best training tools for employees to connect and communicate:

  • Email: The old-school (but still very effective) mode of communication.
  • Social media: From LinkedIn groups and Facebook pages to tools like Facebook Workplace, social media is where employees are already spending their time. Leveraging their preference for social media means that communication with learners becomes timely and intuitive.
  • Slack: With over 8 million daily active users, Slack is a communication tool not to be ignored. Quick, simple and targeted communication means that learning design teams, subject matter experts, and learners, all get to say what they need to when they need to.

Start Leveraging The Best Employee Training Tools Today

They say that a good craftsman never blames their tools. But maybe they should! Because when it comes to training, the tools are everything.

There’s no time like right now! So start selecting the online training tools for employees and for your learning design team that will make the training process fun, creative and effective.

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