Instructional Design

The Top 7 Most Used Online Employee Training Tools

The 10 Online Training Tools For Employees That Work - TalentLMS Blog

Most training managers would agree that designing, developing and delivering online training for employees is a creative process. But there’s nothing worse than feeling creative without having the right tools to turn that creativity into successful online employee training.

That’s why today, the learning and development experience is only as good as the worst online training tools. And creating great learning experiences requires an effective training toolkit for creating quality content, communicating with learners, planning and managing learning activities and presenting expert guidance on user-friendly platforms.

We know how important the success of your online employee training is to you. So we’ve waded through the masses and picked out the top online tools for training and development that no training team should live without.

The Seven Online Employee Training Tools That Work Everytime

Some training tools are fun, but not effective. Others are neither fun nor effective. But these seven, well, they’re the tools that training teams the world over can’t seem to go without. Leveraging these seven online training tools is your first step to training success!

1. Content Creation Tools
2. Video and Audio Conferencing Tools
3. Communication Tools
4. Project Management and Planning Tools
5. Mobile Tools
6. Tools for Housing and Managing Content
7. Learning Management Systems

Let’s look at them one by one.

1. Content Creation Tools

Online content comes in all shapes and sizes – and so it should! Because the best online training courses for employees fit the content to the learning objectives and not the other way around. This means that most online training requires a variety of written notes, graphics, slides, templates and employee training videos.

The good news is, you can do it all! Here are a few of the most affordable, easy-to-use tools for creating effective online employee training content:

  • Canva: Create tailored graphics and infographics, or use one of their many templates.
  • YouTube, Vimeo: Simple tools for sharing and hosting training videos.
  • Camtasia, Wistia: Tools for screen-recording, video creation and editing to create professional-quality podcasts and videos.
  • G-Suite: Google sheets, docs, and slides for creating notes, summaries, presentations, worksheets and templates with the added benefit of being online and shared. This means that multiple team members can create and edit these documents without the worry of version control.

2. Video and Audio Conferencing Tools

As engaging and useful as your course content might be, some online employee training courses simply need live support from a subject matter expert. But this becomes difficult to achieve when employees work remotely, have different schedules, or are based in geographically dispersed offices.

So, what can you do? Fly everyone to a hired out venue? Think again.

You can leverage video and audio conferencing tools. These training tools for employees will live stream the subject matter expert online via a platform that allows learners to connect too. Not only can learners hear and sometimes even see (if it’s video conferencing) the instructor, but they can virtually raise their hands to ask questions and offer ideas and opinions.

Some of our favorites include WebEx’s GoToMeeting, Zoom, and JoinMe. All those tools offer screen sharing and recording functions – so if someone can’t make the scheduled time they don’t have to miss out.


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3. Communication Tools

Communication is everywhere in the training process.

Instructional design teams, project managers, and subject matter experts need clear communication to create high-quality content on time. Instructors need to communicate with learners to offer guidance and support, and answer questions. And, of course, learners need to communicate with each other to collaborate and share knowledge and experiences.

And you know what they say… Great communication begins with connection. Well, at least Oprah Winfrey said it. Here are the top training tools for employees to connect and communicate:

  • Email: The old school (but still very effective) mode of communication.
  • Social media: From LinkedIn groups and Facebook pages to tools like Facebook Workplace, social media is where employees are already spending their time. Leveraging their preference for social media means that communication with learners becomes timely and intuitive.
  • Slack: With over 8 million daily active users, Slack is a communication tool not be ignored. Quick, simple and targeted communication means that learning design teams, subject matter experts, and learners, all get to say what they need to when they need to.

4. Project Management and Planning Tools

Project management tools are usually thought of as tools for learning designers. And sure, it’s true. But project management can also be one of the training tools for employees to use in their training. Employees can benefit from project management tools that help keep their learning on track and work as a collaboration tool for group projects and assessments.

The most popular project management tools are:

  • Trello: Neat visual boards, cards, and lists that help to organize and allocate tasks and deadlines. This tool also allows attachments so that documents and content are housed in the same place.
  • Asana: Asana is a comprehensive tool with calendars, task allocation and due dates, project status updates, Gantt chart views and a number of other cool features.
  • Basecamp: Basecamp has everything, and more. Because besides the project management features, employees can have focused and casual discussions around the virtual campfire, too.

Most of these employee training tools are able to integrate with Slack and Calendars, too. Even so, many still prefer Google calendar for keeping employees on top of their training schedule and assessment deadlines.

5. Mobile Tools

It’s no secret that mobile phones have become training tools for employees today, especially when training involves more informal, bite-sized and tailored learning experiences.

With the rise of microlearning and just-in-time (JIT) learning, mobile phones can be effective for consuming knowledge that is most relevant to the learner, at the precise time that they need it. Beyond this, mobile phones also mean that employees can learn on the go, like on the train ride to work or while they wait for their next client to arrive.

But having mobile phones as tools for training and development means that your content needs to be mobile compatible (for iOS and Android). You might also need to consider whether these tools are company-owned phones provided to employees, or whether a BYOD (bring-your-own-device) arrangement is best.

6. Tools for Housing and Managing Content

If you ever find yourself with a pile of quality content and other information, but nowhere to put it, you might be in need of one of these corporate training tools:

  • Dropbox and Google Drive: These are super simple content dumping tools. You can upload content and organize it into specific folders and categories that are easy to find. When used as training tools for employees, Dropbox and Drive can work as a user-friendly library of training content.
  • Content Management Systems: Similar to a website, these are online platforms where content is uploaded in a professional-looking format, including content pages and forums. Two of our favorites are WordPress and Drupal.

7. Learning Management Systems

Yes, we’ve saved the most obvious for last! Because what is an online training course without the help of a powerful LMS?

Learning Management Systems are the base of the pizza, the canvas to the painting, the… okay, you get the idea.

The right LMS provides the platform for organizing and combining all of the content and tools above into a sleek, intuitive learning path. It’s the virtual space where employees go to learn, collaborate and test their knowledge.

But, not all LMSs are the same, so it’s always best to choose carefully based on pricing, customer support, and features that meet your training needs. You might have guessed our favorite already: TalentLMS.

Start Leveraging The Right Employee Training Tools Today

They say that a good craftsman never blames his tools. But maybe he should! Because when it comes to training, the tools are everything.

There’s no time like right now! So start selecting the training tools for employees and for your learning design team that will make the training process fun, creative and effective.


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